From the Office

To ensure a student’s safety and welfare, it is important the College be kept informed of your student’s whereabouts. Parents/Carers are asked to contact the College Office on the morning of a student’s absence from school. The College follows up, with a text message to a parent's/carer's designated mobile phone.

There are numerous ways to notify the College of an absence:

1. Using the Parent Orbit app, navigate to 'Absences' where you may add an absence entry.
2. Log in to Parent Lounge via the College website and navigate to ‘Attendance’ where you may add an attendance entry.
3. Telephone the designated Student Absentee phone line 4994 8699 and leave a voicemail message.
4. Email the attendance message to 320_Absentee@rok.catholic.edu.au.

Regardless of which method you use to notify us of your child’s absence, please ensure the following information is included in your message:

• your name,
• the child’s name and year level, and
• the reason for the absence.

Notifications of absence should only be provided by the child’s parent/carer (as listed on the enrolment contract). Notifications received from a student will only be processed after verification from their parent/carer has been received.

Late to School (Late Passes)

The Holy Spirit College school day commences at 8:30 am and concludes at 3:00 pm. Students are expected to arrive by the due time. If they arrive late to school, however, they must report to Student Reception to obtain a late pass slip from the Attendance Self Registration Desk or a late pass stamp in their Student Diary, then proceed immediately to class and show this slip/stamp to the teacher.

Early Departures

If, for any valid reason, a student needs to leave the College grounds during school hours, parents/carers should write a note (preferably in the Student Diary) stating the time and reason for the early departure. The note must be signed by a parent/carer. The student is to show the note to their teacher who will release them from class. The student must then report to the College Office (Student Reception desk) to sign out before leaving the College grounds. Should the student return later that day, he/she should sign back in at the College Office before proceeding to class. Please note that interruption of student learning time is discouraged and, therefore, requests to contact students during class, without prior notification, will only be carried out in situations that the College considers are of an unavoidable or urgent nature.

Our College Attendance Officers are Mrs Karen Byron and Mrs Sandra Thomason. Should you have any questions regarding your child’s attendance, Karen and Sandra welcome your call.

Allergy Awareness

Paula Bell - Office Manager